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Test venues and profiles are not allowed on the live OpenReview site. You can test your venue workflow using the dev site: dev.openreview.net. In order to do so, create a profile and submit a venue request form, just as you would on the live site.
Note that sending emails through the dev site is not supported. If you need to create a profile in the dev site, you will need to request the activation link at info@openreview.net.
You can hide certain fields of the submission form from Reviewers using the Post Submission Stage. From the venue request form, click 'Post Submission Stage'. In the 'Hide Fields' section, enter a comma-separated list of fields that you want hidden from Reviewers. Author identities are hidden by default. Double blind venues will need to wait to do this until their submission deadline has passed; single blind venues can do this at any time.
This option is only available for Single Blind, public venues.
In order to begin reviewing while still accepting submissions, you will need to run the ‘Post Submission Stage’ with 'Force: True' in order to create paper groups. Then you can run the Review Stage. You will need to repeat these two steps continuously until the Submission deadline has passed to generate the paper groups and review invitations for new submissions.
At any point during your venue's worflow, you can click on the ‘Post Submission’ button and use the field ‘Submission Readers’ to change the readers for all submissions:
All program committee (all reviewers, all area chairs, all senior area chairs if applicable): all papers are private and only released to all reviewers, area chairs and senior area chairs (if your venue has them)
Assigned program committee (assigned reviewers, assigned area chairs, assigned senior area chairs if applicable): all papers are private and only released to each paper's assigned reviewers, area chairs and senior area chairs (if your venue has them)
Program chairs and paper authors only: papers are private and released only to program chairs and paper authors
Everyone (submissions are public): papers are released to the public
You can use this field to change the submission readers as many times as needed.
The review, meta review, and decision forms should be modified only through the venue request form. Do not edit the review, meta review, or decision invitations directly from the invitation editor, or your changes will be overwritten.
Example: In order to edit the review form, run the Review Stage from the venue request form. Any additional fields can be added in valid JSON to the ‘Additional Review Form Options’ field, and any fields can be removed using the ‘Remove Review Form Options’ field. A similar process can be followed for meta-reviews and decisions using the Meta Review and Decision stages.
OpenReview does not support a rebuttal stage in the sense that authors will only be able to respond once to their reviews. Venues typically mimic the rebuttal functionality using the comment stage, which allows authors to address the Reviews posted to their submissions but does not limit them to a single response.
Release reviews to authors, if they are not released already.
Run the 'Comment Stage' with your desired participants, start, and end dates.
Once decisions have been posted, you will see a ‘Post Decision Stage’ button on the venue request form. Click on this button to choose between revealing identities of authors of all papers or only accepted papers to the public.
It is not possible to support multiple different workflows for different types of papers within a single venue. If, however, you want to accept distinct types of submissions that will all follow the same workflow, you can add a ‘track’ field to your submission form. If you reach out to OpenReview support at info@openreview.net, we can then customize your PC console to allow you to filter and sort by track.
You can enable comments using the Comment Stage.
Select "Yes, our venue has Ethics Chairs and Reviewers" from the venue request form. This can be done when submitting a new support request form, or after your venue has been deployed by using the "Revision" button. This will generate an "Ethics Review Stage" button from the venue request form as well as other necessary customizations.
Recruit Ethics Chairs and Ethics Reviewers using the "Recruitment" button from the Venue Request form.
Once you have identified which papers need ethics review, create a comma-separated list of their paper numbers.
From the venue request form, run the "Ethics Review Stage". This will allow you to customize the Ethics Review form and pass in your list of papers that require review.
Now Ethics Chairs will be able to assign Ethics Reviewers to the flagged papers from their Ethics Chairs console. Ethics Reviewers will see the option to post Ethics Reviews to their assigned papers.
When you are ready to release the reviews, run the Review Stage from the venue request form and update the visibility settings to determine who should be able to see them. This will change the readers of all existing reviews in bulk.
Please note that if you want to release the reviews to the public, you will first need to make all submissions public if they are not already. If you select to release the reviews to the public while trying to release them to authors, it will not work if the submissions are not already public. If your decision stage has passed, you can use the 'Post Decision Stage' to release submissions. If you need to make submissions public but have not yet posted the decisions, contact OpenReview support at info@openreview.net for assistance.
On the request form for your venue, click on the ‘Post Submission’ button to make submissions available according to the settings selected in the fields ‘Author and Reviewer Anonymity’ and ‘Submission Readers’ of the venue request. This means that:
If submissions are double blind, blind copies of submissions will be created (make sure to select Force=True). You can also choose which fields are kept hidden (author names are automatically hidden).
If you select the option ‘Everyone (submissions are public)’ in ‘Submission Readers’, then all submissions will be public.
If submissions should be private, then they can be released to the assigned program committee (only assigned reviewers, for example), to the entire program committee (all reviewers), or to PCs and authors only.
You can use the Invitation editor to preview the changes made to your forms.
View your invitation in the invitation editor. There are two ways to open the invitation editor:
Go to your venue homepage, click 'Edit Group', and click on your invitation of choice under 'Related Invitations'.
Go to https://openreview.net/invitation/edit?id=Your/Venue/Id/-/Invitation
Edit the Reply Parameters field. Enter and remove fields in valid JSON as you choose. Do not hit 'Save Invitation'.
View your changes in the 'Preview' tab.
Once you are happy with your JSON, use the venue request form to make your desired changes to the form. You can copy the JSON of new fields into the 'Additional ___ Options' field, and remove fields using the 'Remove ___ Options' field.
If you would like to restrict when authors can withdraw their submissions, you can do so from your venue request form. Go to your venue request form, click the "Revision" button, and enter a date and time in GMT for the field "Withdraw Submission Expiration".
Withdrawn submissions can be restored by deleting the withdraw note. On the forum of the withdrawn submission there will be a note like the following:
Using the trashcan button to delete this note will restore the submission.
From the venue request form, click the ‘Submission Revision Stage’ button to set up camera-ready revisions for papers. To view all camera-ready versions submitted to your venue, refer here.
Once decisions have been posted, you will see a ‘Post Decision Stage’ button on the request form for your venue. Click on this button to choose who should have access to submissions.