How to have multiple Reviewer or Area Chair groups
Although OpenReview can support multiple groups for each role, it cannot support distinct workflows, different deadlines, or different review forms for multiple groups within the same venue.
After we have customized your venue to support multiple groups, you can recruit members directly into each group with the 'Recruitment' button.
When it is time to assign the group members to submissions, you will need to run separate matchings for each group. When you deploy your assignments, the members of each group will be moved into the individual paper groups. For example, if a reviewer from Group A and Group B are each assigned to paper 1, they would both be moved into the Paper1/Reviewers group.
From this point forward the reviewers will be treated identically, regardless of their original group.
How to Recruit and Remind Recruited Reviewers
On the request form for your venue, click on the ‘Recruitment’ button to recruit reviewers (and ACs/SACs if applicable). You can use the 'Remind Recruitment' button to send a reminder to Reviewers who have not yet accepted or declined your invitation.
Recruitment can be done at any point.
Make sure to pay close attention to the Invitee Details on the Recruitment form. Invitees must be formatted in a specific way to send the messages otherwise the messages will fail to send and will return a status error.
Enter a list of invitees with one user per line. Either tilde IDs (∼Captain_America1), emails (captain_rogers@marvel.com), or email, name pairs (captain_rogers@marvel.com, Captain America) expected. If only an email address is provided for an invitee, the recruitment email is addressed to "Dear invitee". Do not use parentheses in your list of invitees.
All invited reviewers will appear in the group venue_id/Reviewers/Invited
Reviewers who accept the invitation will be added to the group venue_id/Reviewers
Reviewers who decline the invitation will be added to the group venue_id/Reviewers_Declined.
You can find links to these groups on your PC console.
How to Copy Members from One Group to Another
Some venues with multiple deadlines a year may want to reuse the same reviewer and area chairs from cycle to cycle. In those cases, it is useful to use the python client to copy group members from one group to another rather than recruiting the same people each time. This can be done programmatically or from the UI.
If you have not done so, you will need to .
Get the group you are taking members from. You can get an individual group by its id. If you are copying reviewers from one venue iteration to another, for example, do the following:
3. Each group has a field 'members' which is a list of profile IDs or emails belonging to the members of that group. Extract the members:
4. Finally, you can use add_members_to_group to add those members to your new Reviewers group.
Navigate to https://openreview.net/group/edit?id=<first_venue_id>/Reviewers
Under Group Members section click on Select All
Select All
Then click on Copy Selected
Copy Selected
Navigate to https://openreview.net/group/edit?id=<second_venue_id>/Reviewers
Under the Group Members section select the text box area and click on Add to Group
The program committee is represented as a group, like Reviewers, Area Chairs, Action Editors, etc. Each of these groups have a property 'members' that can contain a set of groups. Email addresses and profile ids are also represented as groups.
Adding Members to the Group
If you want to build you own group of reviewers, you can simply add them as members to the group.
Using the Group Editor
Access the group editor at the following URL, replacing group_id with the actual ID of your group: https://openreview.net/group/edit?id=group_id
Under the Group Members section select the text box area, add their profile ID or email, and click on Add to Group
Using the Python Library
To remove members using the python client, utilize the add_members_to_group function:
client.add_members_to_group(group, ['~Jane_Doe1', '~Melisa_Bok1'])
Replace group with your target group's ID, and include the profile ids or emails of the members you wish to remove in the list.
Should you need to remove members from a group, you can also use the group editor or the python library.
Using the Group Editor
Access the group editor at the following URL, replacing group_id with the actual ID of your group: https://openreview.net/group/edit?id=group_id
In the Group Members section, locate the profiles/emails of the members you wish to remove.
Select the profile ID or email and click 'Remove' or 'Remove Selected' to delete them from the group.
Using the Python Library
To programmatically remove members using the python library, utilize the remove_members_from_group function:
Replace group with your target group's ID, and include the profile ids or emails of the members you wish to remove in the list.
If your venue will be using publication chairs, there is an option for PCs to set up this group in the request form.
PCs have the option to add the emails of the Publication Chairs while filling out the request or they can .
After the venue workflow has concluded and the PCs have run the , the Publication Chairs can access their console where they will be able to view all the Accepted submissions.
