Customizing settings and forms for a Journal

These are the settings that you can change for your journal:

Note: AE - Action Editor; EIC - Editor-in-Chief

Journal Settings

• website_urls

  • Definition: URLs to relevant pages of the website

  • Possible values: dictionary in the format {page_name : url}

  • Default value: None

• editors_email

  • Definition: List of emails of the editors-in-chief of the journal

  • Possible values: list of strings

  • Default value: None

• issn

  • Definition: ISSN of the journal

  • Possible values: string

  • Default value: "XXXX-XXXX"

• has_publication_chairs

  • Definition:

  • Possible values:

  • Default value: False

Submission Settings

• submission_public

  • Definition: Whether submissions can be seen by the general public (anyone with the link)

  • Possible values: True, False

  • Default value: True

• author_anonymity

  • Definition: True if authors are anonymous.

  • Possible values: True, False

  • Default value: True

• assignment_delay

  • Definition: Delays the notification to the reviewer in case the AE make a mistake and decides to remove the assignment (in seconds)

  • Possible values: integer

  • Default value: 5

• expertise_model

  • Definition:

  • Possible values:

  • Default value: "specter+mfr"

• submission_name

  • Definition: The name of the submission invitation in the system

  • Possible values: string

  • Default value: "Submission"

• submission_length

  • Definition: The type of the submission

  • Possible values: List of strings from this set:

  • Default value: [ "Regular submission (submissions may be any length)" ]

• submission_license

  • Definition:

  • Possible values:

  • Default value: "CC BY-SA 4.0"

• release_submission_after_acceptance

  • Definition:

  • Possible values: True, False

  • Default value: True

• eic_submission_notification

  • Definition:

  • Possible values: True, False

  • Default value: False

• skip_camera_ready_revision

  • Definition:

  • Possible values: True, False

  • Default value: False

Review Settings

• skip_ac_recommendations

  • Definition: Set as True to skip the phase where authors recommend AEs for their paper.

  • Possible values: True, False

  • Default value: False

• number_of_reviewers

  • Definition: Number of reviewers needed to trigger the next step.

  • Possible values: integer

  • Default value: 3

• reviewers_max_papers

  • Definition: Maximum number of papers that can be assigned to a given reviewer per year

  • Possible values: integer

  • Default value: 6

• action_editors_max_papers

  • Definition:

  • Possible values: integer

  • Default value: 12

• archived_action_editors

  • Definition: If True it allows AEs to keep current assignments, however AEs are moved to the archival group so they aren't given new assignments.

  • Possible values: True, False

  • Default value: True

• archived_reviewers

  • Definition:

  • Possible values:

  • Default value: False

• expert_reviewers

  • Definition: If True creates the Expert_Reviewers group. Related to certifications.

  • Possible values: True, False

  • Default value: True

• skip_reviewer_responsibility_acknowledgement

  • Definition:

  • Possible values: True, False

  • Default value: False

• skip_reviewer_assignment_acknowledgement

  • Definition:

  • Possible values: True, False

  • Default value: False

• show_conflict_details

  • Definition:

  • Possible values: True, False

  • Default value: False

Duration Settings

• ae_recommendation_period

  • Definition: Number of weeks authors are able to recommend AEs. (soft deadline)

  • Possible values: integer

  • Default value: 1

• under_review_approval_period

  • Definition: Number of weeks the AE has to approve a submission for review.

  • Possible values: integer

  • Default value: 1

• reviewer_assignment_period

  • Definition: Number of weeks the AE has to assign reviewers.

  • Possible values: integer

  • Default value: 1

• review_period

  • Definition: Length of the review period (in weeks)

  • Possible values: integer

  • Default value: 2

• discussion_period

  • Definition: Length of the discussion period between reviewers (in weeks)

  • Possible values: integer

  • Default value: 2

• recommendation_period

  • Definition: Length of the reviewer recommendation period (in weeks)

  • Possible values: integer

  • Default value: 2

• decision_period

  • Definition: Length of the decision period for AEs (in weeks)

  • Possible values: integer

  • Default value: 1

• camera_ready_period

  • Definition: Length of the camera ready revision period for authors (in weeks)

  • Possible values: integer

  • Default value: 4

• camera_ready_verification_period

  • Definition: Length of the camera ready verification period (in weeks)

  • Possible values: integer

  • Default value: 1

Form customizations:

See here to see the default fields of the different forms. (Search for the set_[Form Name]_invitation function).

• submission_additional_fields

  • Definition: Additional fields/customization for the submission form

  • Possible values: JSON

  • Default value: None.

• review_additional_fields

  • Definition: Additional fields/ customization for the additional review form

  • Possible values: JSON

  • Default value: None.

• official_recommendation_additional_fields

  • Definition: Additional fields/ customization for the official recommendation form

  • Possible values: JSON

  • Default value: None.

• decision_additional_fields

  • Definition: Additional fields/ customization for the decision form

  • Possible values: JSON

  • Default value: None.

Certifications

• certifications:

  • Definition:

  • Possible values: string[]

  • Default value:

• eic_certifications:

  • Definition:

  • Possible values: string[]

  • Default value:

• event_certifications

  • Definition:

  • Possible values: string[]

  • Default value:

These settings are formatted into JSON and updated in the Journal Request Form. An example JSON is below:

'submission_public': True,
'author_anonymity': True,
'assignment_delay': 5,
'submission_name': 'Submission',
'certifications': [
    'Featured Certification',
    'Reproducibility Certification',
    'Survey Certification'
],
'eic_certifications': [
    'Outstanding Certification'
],                            
'submission_length': [
    'Regular submission (no more than 12 pages of main content)', 
    'Long submission (more than 12 pages of main content)'
],
'issn': '2835-8856',
'website_urls': {
    'editorial_board': 'https://jmlr.org/tmlr/editorial-board.html',
    'evaluation_criteria': 'https://jmlr.org/tmlr/editorial-policies.html#evaluation',
    'reviewer_guide': 'https://jmlr.org/tmlr/reviewer-guide.html',
    'editorial_policies': 'https://jmlr.org/tmlr/editorial-policies.html',
    'faq': 'https://jmlr.org/tmlr/contact.html'                     
},
'editors_email': '[email protected]',
'skip_ac_recommendation': False,
'number_of_reviewers': 3,
'reviewers_max_papers': 6,
'ae_recommendation_period': 1,
'under_review_approval_period': 1,
'reviewer_assignment_period': 1,
'review_period': 2,
'discussion_period' : 2,
'recommendation_period': 2,
'decision_period': 1,
'camera_ready_period': 4,
'camera_ready_verification_period': 1,
'archived_action_editors': True,
'expert_reviewers': True,