Customizing settings and forms for a Journal

These are the settings that you can change for your journal:

Note: AE - Action Editor; EIC - Editor-in-Chief

Journal Settings

  • website_urls

    • Definition: URLs to relevant pages of the website

    • Possible values: dictionary in the format {page_name : url}

    • Default value: None

  • editors_email

    • Definition: List of emails of the editors-in-chief of the journal

    • Possible values: list of strings

    • Default value: None

  • issn

    • Definition: ISSN of the journal

    • Possible values: string

    • Default value: "XXXX-XXXX"

  • has_publication_chairs

    • Definition:

    • Possible values:

    • Default value: False

Submission Settings

  • submission_public

    • Definition: Whether submissions can be seen by the general public (anyone with the link)

    • Possible values: True, False

    • Default value: True

  • author_anonymity

    • Definition: True if authors are anonymous.

    • Possible values: True, False

    • Default value: True

  • assignment_delay

    • Definition: Delays the notification to the reviewer in case the AE make a mistake and decides to remove the assignment (in seconds)

    • Possible values: integer

    • Default value: 5

  • expertise_model

    • Definition:

    • Possible values:

    • Default value: "specter+mfr"

  • submission_name

    • Definition: The name of the submission invitation in the system

    • Possible values: string

    • Default value: "Submission"

  • submission_length

    • Definition: The type of the submission

    • Possible values: List of strings from this set:

    • Default value: [ "Regular submission (submissions may be any length)" ]

  • submission_license

    • Definition:

    • Possible values:

    • Default value: "CC BY-SA 4.0"

  • release_submission_after_acceptance

    • Definition:

    • Possible values: True, False

    • Default value: True

  • eic_submission_notification

    • Definition:

    • Possible values: True, False

    • Default value: False

  • skip_camera_ready_revision

    • Definition:

    • Possible values: True, False

    • Default value: False

Review Settings

  • skip_ac_recommendations

    • Definition: Set as True to skip the phase where authors recommend AEs for their paper.

    • Possible values: True, False

    • Default value: False

  • number_of_reviewers

    • Definition: Number of reviewers needed to trigger the next step.

    • Possible values: integer

    • Default value: 3

  • reviewers_max_papers

    • Definition: Maximum number of papers that can be assigned to a given reviewer per year

    • Possible values: integer

    • Default value: 6

  • action_editors_max_papers

    • Definition:

    • Possible values: integer

    • Default value: 12

  • archived_action_editors

    • Definition: If True it allows AEs to keep current assignments, however AEs are moved to the archival group so they aren't given new assignments.

    • Possible values: True, False

    • Default value: True

  • archived_reviewers

    • Definition:

    • Possible values:

    • Default value: False

  • expert_reviewers

    • Definition: If True creates the Expert_Reviewers group. Related to certifications.

    • Possible values: True, False

    • Default value: True

  • skip_reviewer_responsibility_acknowledgement

    • Definition:

    • Possible values: True, False

    • Default value: False

  • skip_reviewer_assignment_acknowledgement

    • Definition:

    • Possible values: True, False

    • Default value: False

  • show_conflict_details

    • Definition:

    • Possible values: True, False

    • Default value: False

Duration Settings

  • ae_recommendation_period

    • Definition: Number of weeks authors are able to recommend AEs. (soft deadline)

    • Possible values: integer

    • Default value: 1

  • under_review_approval_period

    • Definition: Number of weeks the AE has to approve a submission for review.

    • Possible values: integer

    • Default value: 1

  • reviewer_assignment_period

    • Definition: Number of weeks the AE has to assign reviewers.

    • Possible values: integer

    • Default value: 1

  • review_period

    • Definition: Length of the review period (in weeks)

    • Possible values: integer

    • Default value: 2

  • discussion_period

    • Definition: Length of the discussion period between reviewers (in weeks)

    • Possible values: integer

    • Default value: 2

  • recommendation_period

    • Definition: Length of the reviewer recommendation period (in weeks)

    • Possible values: integer

    • Default value: 2

  • decision_period

    • Definition: Length of the decision period for AEs (in weeks)

    • Possible values: integer

    • Default value: 1

  • camera_ready_period

    • Definition: Length of the camera ready revision period for authors (in weeks)

    • Possible values: integer

    • Default value: 4

  • camera_ready_verification_period

    • Definition: Length of the camera ready verification period (in weeks)

    • Possible values: integer

    • Default value: 1

Form customizations:

See here to see the default fields of the different forms. (Search for the set_[Form Name]_invitation function).

  • submission_additional_fields

    • Definition: Additional fields/customization for the submission form

    • Possible values: JSON

    • Default value: None.

  • review_additional_fields

    • Definition: Additional fields/ customization for the additional review form

    • Possible values: JSON

    • Default value: None.

  • official_recommendation_additional_fields

    • Definition: Additional fields/ customization for the official recommendation form

    • Possible values: JSON

    • Default value: None.

  • decision_additional_fields

    • Definition: Additional fields/ customization for the decision form

    • Possible values: JSON

    • Default value: None.

Certifications

  • certifications:

    • Definition:

    • Possible values: string[]

    • Default value:

  • eic_certifications:

    • Definition:

    • Possible values: string[]

    • Default value:

  • event_certifications

    • Definition:

    • Possible values: string[]

    • Default value:

These settings are formatted into JSON and updated in the Journal Request Form. An example JSON is below: 

'submission_public': True,
'author_anonymity': True,
'assignment_delay': 5,
'submission_name': 'Submission',
'certifications': [
    'Featured Certification',
    'Reproducibility Certification',
    'Survey Certification'
],
'eic_certifications': [
    'Outstanding Certification'
],                            
'submission_length': [
    'Regular submission (no more than 12 pages of main content)', 
    'Long submission (more than 12 pages of main content)'
],
'issn': '2835-8856',
'website_urls': {
    'editorial_board': 'https://jmlr.org/tmlr/editorial-board.html',
    'evaluation_criteria': 'https://jmlr.org/tmlr/editorial-policies.html#evaluation',
    'reviewer_guide': 'https://jmlr.org/tmlr/reviewer-guide.html',
    'editorial_policies': 'https://jmlr.org/tmlr/editorial-policies.html',
    'faq': 'https://jmlr.org/tmlr/contact.html'                     
},
'editors_email': '[email protected]',
'skip_ac_recommendation': False,
'number_of_reviewers': 3,
'reviewers_max_papers': 6,
'ae_recommendation_period': 1,
'under_review_approval_period': 1,
'reviewer_assignment_period': 1,
'review_period': 2,
'discussion_period' : 2,
'recommendation_period': 2,
'decision_period': 1,
'camera_ready_period': 4,
'camera_ready_verification_period': 1,
'archived_action_editors': True,
'expert_reviewers': True,
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